BEF Board of Trustees Information
Committees
Executive Committee
Ben Dolan Matt Heller Catherine Turnbull Pam Davis Marketing Committee Pat Liebler* Wendy Christie Eugene Vinogradov Dan Forsberg Board Governance Vacant Grant Committee Catherine Turnbull Paul Keller Rosemary Hall Laura Tinsley Scott Warrow Robyn Freund Bash Committee Catherine Turnbull Geri Rinschler Wendy Christie* Pam Davis Finance Committee Catherine Turbull* David Priestly Sharon Spilkin |
Board DocumentsMonthly Meeting Packets
https://drive.google.com/open?id=0B-vwkeVsLm8kb3UyNmpEN3FjYVU Trustee Contact Information (Click to download) 2016-2017 Calendar Click to download, or scroll down to view full calendar. Board Education Materials Download here Materials included:
Governing DocumentsArticles of Incorporation and Bylaws
Below are links where you can download the BEF Articles of Incorporation, Bylaws and a letter amending our Articles. For those unfamiliar with such documents: Articles of Incorporation: This document sets forth the purposes for which the BEF has been established. The Expanding Activities letter amends this documents to say that the BEF can support additional activities. Bylaws: The bylawys establish the rules by which the organization will conduct business. Articles of Incorporation (click to download)
Expanding Activities Letter (click to download) Bylaws (click to download) Board Policies
2014 - Unrestricted Fund Equity Usage Policy 2012 - Nondiscrimination Policy 2009 - Endowment Spending Policy Investment Policy |
What are a board member's duties?
Conflict of Interest
As a volunteer Board composed of community representatives and others from the educational community, conflicts of interest may arise from time to time. The examples below are for illustrative purposes only.
What should you do if you believe a conflict may exist?
1) Call the BEF's Executive Director and notify him or her that you believe a conflict of interest may exist, and the nature of that conflict.
2) At the Board meeting at which the vote on the matter is to be taken, you should disclose on the record the nature of the conflict. Your disclosure will be noted in the meeting's minutes.
3) You should leave the room when the agenda item is to be discussed and voted upon.
4) The minutes will reflect that you "abstained" when the vote was taken.
5) Once the matter is decided, return to the meeting.
This procedure protects everyone involved by making the conflict public. It further removes any future claim of unjust enrichment or favoritism.
All trustees should print out, read, and sign the BEF Conflict of Interest Form.
- The Board is voting on whether to hire your CPA firm to conduct an audit. You would not be involved the audit, but you would indirectly receive income from the audit as a partner in the firm.
- The Board is voting on whether to retain your PR firm to develop marketing materials. You are not the staffer assigned the project, but may offer occasional guidance.
- The Board is voting whether to grant funds to assist a team attending a national competition. Your child is on the team.
- The Board is voting whether to join with another nonprofit on a joint project. You sit on the Board of the other organization. The interests of the two organizations don't fully align and a foreseeable conflict might arise in the future.
What should you do if you believe a conflict may exist?
1) Call the BEF's Executive Director and notify him or her that you believe a conflict of interest may exist, and the nature of that conflict.
2) At the Board meeting at which the vote on the matter is to be taken, you should disclose on the record the nature of the conflict. Your disclosure will be noted in the meeting's minutes.
3) You should leave the room when the agenda item is to be discussed and voted upon.
4) The minutes will reflect that you "abstained" when the vote was taken.
5) Once the matter is decided, return to the meeting.
This procedure protects everyone involved by making the conflict public. It further removes any future claim of unjust enrichment or favoritism.
All trustees should print out, read, and sign the BEF Conflict of Interest Form.
What are the B.E.F.'s major fundraising sources?
The B.E.F. utilizes a multifaceted approach to fundraising. The major types of fundraising include the following:
Annual campaign: This fundraising campaign takes place annually in the fall and early winter with income from campaign a third of the BEF budget.
Foundation, Government and Corporate grants: The BEF obtains a few small grants each year from foundations, corporate giving programs, and quasi-government programs. The grants are intended to underwrite the cost of a specific program or activity.
Major Gift Fundraising: For many nonprofits, gifts from high-net-worth individuals interested in an organization's mission represent a significant portion of revenue. Major gift also have a rate of return seven times that of special events (24:1 vs 3:1). The BEF has been the initial steps of starting a major gift fundraising effort, but it may take two to three years for the effort to be fully developed.
Fees for service: The BEF is contractually allowed to charge groups who have established a Program Support Fund with the BEF a small fee to cover the cost of fund administration.
Annual campaign: This fundraising campaign takes place annually in the fall and early winter with income from campaign a third of the BEF budget.
- Board members are expected to jumpstart the campaign with their own leadership gifts.
- The BPS faculty and administrative staff are solicited and 85% of those contacted make a donation. ADD SOMETHING ABOUT $1000 GRANTS and 100% SUPPORT
- District parents also are solicited, but a far lower percentage make any kind of donation.
- The campaign's beginning is often marked with a kick off event and a donor recognition event which thanks donors, engages corporate sponsors, and showcases programs to the media.
- All Board members are expected to attend
- District vendors, BEF employees, parent groups, and individuals are solicited
- Marketing materials for the event are intended to show the clear connection between BSP students benefited by BEF grants and its donors.
Foundation, Government and Corporate grants: The BEF obtains a few small grants each year from foundations, corporate giving programs, and quasi-government programs. The grants are intended to underwrite the cost of a specific program or activity.
Major Gift Fundraising: For many nonprofits, gifts from high-net-worth individuals interested in an organization's mission represent a significant portion of revenue. Major gift also have a rate of return seven times that of special events (24:1 vs 3:1). The BEF has been the initial steps of starting a major gift fundraising effort, but it may take two to three years for the effort to be fully developed.
Fees for service: The BEF is contractually allowed to charge groups who have established a Program Support Fund with the BEF a small fee to cover the cost of fund administration.
